Interaction Conference Email Templates

Interaction Conference allows the administrator to define email templates for meeting invitations and cancellations. Features include:

• The ability to create separate templates for invitations, updates, and cancellations.

• The ability to create separate templates (of all three types) for use by hosts and guests.

To create an email template:

1. Double-click the Configuration entry in the Interaction Conference container. The Interaction Conference Configuration dialog box appears.

2. Click the Email Templates tab.

3. Click Add. The New Template dialog box is displayed.

4. Design the template:

   1. In the Name text box, type a name for the template.

   2. In the Subject text box, type a default subject for the e-mail message (e.g., "Meeting invitation").

   3. In the Body text box, type the default text of the e-mail message, inserting macros (4) as needed:

• • Additional numbers: Phone numbers, other than the main conference number, on which attendees can call into the conference.

  • Date: The date of the conference.

  • Host: The host of the conference.

  • Invitee: The name of the invitee (the recipient of the email message).

  • Invitees: The names of the invitees (the recipients of the email message).

  • Notes: Any explanatory notes about the conference.

  • Phone: The main (or only) phone number that attendees should use to call into the conference.

  • PIN: The PIN number attendees should use to gain access to the conference.

  • Room: The room identifier for the conference.

  • Time: The time at which the conference will be held.

  • Title: The title of the conference.

1. 4. Click OK. Interaction Administrator creates the new template and lists it on the Email Templates tab of the Interaction Conference Configuration dialog box.

5. In the Selected Templates area, use the list boxes to assign the template to a message type.
   

Related Topics

Conference Room Configuration

Setting Default Conference Options