Access Overpayment Manager Permission

Use the Access Overpayment Manager permission to specify whether users can use the Overpayment Manager program and process overpayments.

Location

In the Latitude Permissions and Policies Editor window, expand the Accounting folder and then click Access Overpayment Manager Program.

Scope

This permission is available for the following scopes:

• System

• Role

• User

• Branch

• Business Class

• Customer Group

• Customer

Policy

This policy allows users to add refunds and transfers using Overpayment Manager. Enable the permission for a scope and then specify the settings.

• Allow the user to edit these selection criteria (for viewing only): If selected, the user has permission to select or clear the Maximum Amount and Invoiced Only check boxes to display or hide overpaid transactions.

• Allow refund/transfer of overpayments on un-invoiced payments: If selected, the user has permission to refund or transfer overpayment amounts not yet invoiced.

• Maximum amount of overpayment allowed for refund/transfer: Type the maximum dollar amount allowed for the overpayment transaction in the Overpayment Manager box.

• Allow refund of PU overpayments to the debtor: If selected, the user has permission to create refund checks on overpayment amounts for PU (paid us) transaction types.

• Allow refund of PA overpayments to the debtor: If selected, the user has permission to create refund checks on overpayment amounts for PA (paid agency) transaction types.

• Allow refund of PC overpayments to the debtor: If selected, the user has permission to create refund checks on overpayment amounts for PC (paid client) transaction types.

• How many days must pass before allowing a refund of overpayment to the debtor: Time to wait before granting a refund. The system uses this value with the value in the How many days must pass before allowing a transfer of overpayment to another account box. 

• Minimum amount of overpayment refund to the debtor: Lowest dollar amount allowed when creating overpayment refund checks in the Overpayment Manager box.

• Allow transfer of PU overpayments to another account: If selected, the user has permission to transfer funds on overpayment amounts for PU (paid us) transaction types.

• Allow transfer of PA overpayments to another account: If selected, the user has permission to transfer funds on overpayment amounts for PA (paid agency) transaction types.

• Allow transfer of PC overpayments to another account: If selected, the user has permission to transfer funds on overpayment amounts for PC (paid client) transaction types.

• How many days must pass before allowing a transfer of overpayment to another account: Time to wait before granting a fund transfer. The system uses this value with the value in the How many days must pass before allowing a refund of overpayment to the debtor box. 

• Minimum amount of an overpayment transfer to another account: Lowest dollar amount allowed when transferring funds in the Overpayment Manager box.

• Have the Overpayment Manager application create a check when the batch is created: If selected, the system creates a check record for the refund. Process the batch or delete the check that the system created. You can print the check from the Check Register in Latitude Invoices.