- Contents
Interaction Conference Administration Guide
Define Email Templates
Interaction Conference allows the administrator to define email templates for meeting invitations and cancellations. Features include:
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The ability to create separate templates for invitations, updates, and cancellations.
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The ability to create separate templates (of all three types) for use by hosts and guests.
To create an email template:
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In Interaction Administrator, scroll to the Interaction Conference container and double-click Configuration.
Interaction Administrator displays the Interaction Conference Configuration dialog. -
Click the Email Templates tab.
Interaction Administrator displays the Email Templates tab.
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Click Add.
Interaction Administrator displays the New Template dialog.
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Design the template:
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In the Name text box (1), type a name for the template.
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In the Subject text box (2), type a default subject for the email message (for example, "Meeting invitation").
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In the Body text box (3), type the default text of the email message, inserting macros (4) as needed:
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Additional numbers: Phone numbers, other than the main conference number, on which attendees can call into the conference.
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Date: The date of the conference.
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Host: The host of the conference.
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Invitee: The name of the invitee (the recipient of the email message).
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Invitees: The names of the invitees (the recipients of the email message).
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Notes: Any explanatory notes about the conference.
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Phone: The main (or only) phone number that attendees use to call into the conference.
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PIN: The PIN number attendees use to gain access to the conference.
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Room: The room identifier for the conference.
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Time: The time at which the conference is scheduled.
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Title: The title of the conference.
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Click OK.
Interaction Administrator creates the template and lists it on the Email Templates tab of the Interaction Conference Configuration dialog.
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In the Selected Templates area, use the list boxes to assign the template to a message type.
