Contents

Modify Batch Properties

Use the Edit Batch dialog box to modify information about a payment batch.

To modify batch properties

If the batch isn't already open, do the steps to Open a Batch. The Payment Entry window appears.

Payment Entry window - close a batch

On the Batch tab, do one of the following:

Click Edit Batch.
From the Batch menu, select Edit Current Batch.

The Edit Batch dialog box appears.

Edit Batch dialog box

Batch Date: Batch creation date. You cannot change this date.

Branch: Branch to which to apply payments.

Description: Information to help identify the contents of the batch.

Validate expected values when processing batch: If selected, the system validates the transactions in the batch to the transaction count and transaction amount you specify.

Expected Count: Total number of transactions. Provide this number if you have already counted and totaled the transactions, and you want the system to verify the batch count with this number.

Expected Amount: Total transaction dollar amount. Provide this amount if you have already counted and totaled the transactions, and you want the system to verify the batch amount with this amount.

Override system date with these values when processing batch: If selected, you can type new values in the System Month and System Year boxes.

System Month: Current processing month for Latitude. To create a batch to apply to a prior or later system month, click the Override system date with these values when processing batch check box and, in the System Month box, select the month.

System Year: Current processing year for Latitude. To create a batch to apply to a prior or later system year, click the Override system date with these values when processing batch check box and, in the System Year box, select the year.

Note: The administrator sets the system month and year on the Settings tab of the Control File Properties window. For more information, see Maintain System Settings.

Paid Us: (PU) Payments sent directly to your agency.

Paid Client: (PC) Payments paid to your client, where your agency holds the account.

Decreasing Adjustment (no fee due): (DA) Changes to an account that decrease the balance on the debtor’s account. The system doesn't calculate fees toward this amount and doesn't reflect it on invoices.

Outside Agency Payments: (PA) Payments made to an outside (subcontracted) agency collecting money for your agency.

Paid Us Reversals/Bounces: (PUR) Payments sent directly to your agency where the check did not clear.

Paid Client Reversals/Bounces: (PCR) Payments paid to your client, where your agency holds the account and the check did not clear.

Increasing Adjustments (No fee due): (DAR) Changes to an account which increase the balance on the debtor’s account. The system doesn't calculate fees toward this amount and doesn't reflect it on invoices.

Outside Agency Payment Reversals/Bounces: (PAR) Payments made to an outside (subcontracted) agency collecting money for your agency where the check did not clear.

Modify the information as needed and then click OK.