Callback Window

1

Menus

Use these menus to perform various actions during a callback.

2

Toolbar

The toolbar contains buttons for most of the functions for managing a callback request.

Tip: Keyboard shortcuts are also available for these functions and are listed on the View menu.

3

From

The name of the person who requested that someone call them back.

4

Number

Make Call

The telephone number supplied by the person who requested the callback.

Clicking the Make Call button dials the telephone number.

5

Attempt

If your CIC administrator enables the Retry Later feature, this displays the number of calls attempted in response to the callback request and the maximum number of attempts allowed.

6

Subject

This area displays the reason the callback was requested. This information is usually required as a part of the process for requesting a callback.

7

After you make the requested call, use these buttons to indicate whether you reached the requester or not. For more information, see Respond to a Callback Request.

Callback Complete

Click the Callback Complete button to indicate you reached the requester and completed the callback interaction.

Note: This action disconnects only the callback interaction. You must disconnect the call interaction separately.

Retry Later

The Retry Later button appears only if your CIC administrator has enabled this feature. The CIC administrator also configures the maximum number of times agents can retry a callback request.

Click this button to remove the callback request from your queue and place it back on the workgroup queue in a "System" state. After the Snooze Time elapses, CIC transfer the callback request back to the workgroup queue. After this transfer, server parameters and handler customization can affect how the snoozed callback request is reprocessed. For more information, contact your CIC Administrator.

Attempt Failed

Click the Attempt Failed button to indicate that you cannot complete the callback request. It could be that the phone number is incorrect or that no one answered after the last allowed attempt.

Tip: If your CIC system is appropriately configured, you may be able to select a Wrap-Up code that explains the reason for this failure.

8

Status bar

The Status bar displays the ID number, duration and state of the interaction. For more information, see Queue Contents.

9

Sidebar area

The appearance of the sidebar area can vary based on your user rights. It contains controls and information that are related to the callback request.

10

Account Code

Some companies categorize interactions by customer. If you have the appropriate rights, you can assign an Account code to the callback interaction. For more information, see Understanding Account Codes and Assign Codes to an Interaction.

11

Wrap-Up Code

If you are a member of a workgroup for which Wrap-Up codes are configured, you can use this drop-down list to assign a Wrap-Up code to the callback interaction. For more information, see Understanding Wrap-Up Codes and Assign Codes to an Interaction.

12

Notes

Use the Notes section to add notes or comments about the callback request. For more information, see Add Notes to an Interaction.

Note: These notes are visible to other CIC client users who are "Listening to" (monitoring) this callback request. After the callback request is disconnected, these notes can be available in the Notes section of the Related Items view if the callback requester is identified and the Customer Interaction Center system collects this information. For more information, see your CIC administrator.

13

Splitter Bar

If you prefer not to see the sidebar area, click the splitter to hide that part of the Chat window. Click the splitter again to restore the sidebar area.

14

Add a Note icon

To add a note about the callback request, click this icon to open the Notes text box. For more information, see Add Notes to an Interaction.

15

Responses

Select a pre-defined response. For more information, see Use Response Management for an Incoming Interaction.