Contents

Mailbox

A mailbox represents an e-mail address to which IPA will send a notification or work item. This is a text string that must include exactly one "at" character (@) and one period. It must be at least three characters. IPA Designer does not verify that the e-mail addresses exist, only that the format is correct.

To add a mailbox variable:

In the Processes list, double-click the Variables container in your process.

IPA Designer displays the Variables workspace in the center pane.
Right-click a blank area of the Variables workspace, point to Add, and click Integer in the shortcut menu.

IPA Designer displays the Add Variable dialog box (see figure).
Enter a name, label, and description:
1. In the Name text box, type the name of the variable. The variable name must begin with a letter.
2. In the Label text box, type the label to identify the variable on work item pages.
3. In the Description text box, type a brief description of the variable.
If you want to create the variable as a collection (see the section on Collections of Variables), select the check box labeled Contains a collection of variables.
Select the variable's security and accessibility settings:
1. In the Security list box, expand the list box to select from a list of security specifications previously created in Interaction Administrator.
2. In the Accessibility list, either accept the default accessibility value of Private or expand the list box to select from the list of accessibility settings.
(Optional) To limit the variable's possible values to a specific list:
1. Click the Yes radio button after the label Limit values to list. IPA Designer displays an Available Values text box (see figure).
2. Click the Collection icon at the right end of the text box. IPA Designer displays the Edit Mailbox Collection dialog box (see figure).
3. Click Plus to add a row to the list. Double-click the row, type an integer value to add, then press Enter.
4. Repeat (c) to add more integer values as needed.

Note: If you limit the values to a list, you must set an initial value that appears in the list.

1. Click OK to return to the Add Variable dialog box.

(Optional) If you want to set an initial value for the variable, type the desired value into the Initial value text box.

If the variable is a collection, click the Collection icon and add items, then go to Step 8 of this procedure.
Click Add.

IPA Designer adds your new variable to the variable list in the Variables workspace.

Properties of Mailbox Variables

Property	Description
Name	The name by which you refer to the variable in your process. The name must begin with a letter or underscore (_). It can contain digits (0 to 9), but cannot contain any other characters, including spaces or punctuation. Best practice: If the name consists of multiple words, begin the first word with an upper-case letter and begin other words with uppercase letters.
Label	The label that identifies the variable on work item pages.
Description	A brief description of the variable and its purpose, sufficient to explain the variable to someone who knows nothing about why it was created.
Collection	Indicates whether or not the variable is a collection of values.
Security	A list of users or workgroups allowed to see the value of the variable. In Interaction Administrator, create security specification groups to include users and workgroups that can see particular data items. In IPA Designer, each variable's Security Specification property has a list box with in which the designer can choose from the Interaction Administrator groups available for that variable. For more information, see the IPA Technical Reference.
Accessibility	How the process can use the variable. For more information, see Variable Accessibility.
Limit values to list	Indicates whether or not the user can only enter values on a specific list or within a specific range.
Available Values	A collection of e-mail addresses that can be used as the variable's value.
Initial Value	The value of the variable when the process starts. By default, this value is NOT_SET.